Overview
3 Roles, permissions and your license
What a person can see and do depends on two things: the permissions on their account and the features in your company's license. If a menu item described in this guide is missing, one of the two is the reason.
Este capítulo todavía no está disponible en Español, por lo que está leyendo la versión en inglés.
Roles#
| Role | What it means |
|---|---|
| Super User | The highest role, held by the built-in administrator account. Has every permission, sees every asset and is the only role that can open the Audit log. A Super User can give this role to other accounts. |
| Admin | Sees all assets. Can do exactly what the permissions ticked on the account allow. |
| User | Works only with the assets assigned to the account, within its permissions. |
| Authority · Recycler · Repairer | Partner roles for the Digital Product Passport. They read, update and block products of assigned DPP assets, and see or edit only the fields whose data audience includes their role. |
Permissions#
On the user form permissions are grouped by area: Products, Assets, Presets, Lookups, Workflows, AI, Users, Settings, License, Integrations and Notifications management (see Users and access). Granting a write permission also grants the matching read permission. The most important ones:
| Group | Permissions |
|---|---|
| Products | Read · Write · Update · Delete · Block · Unblock products; read valid and invalid verifications; read/write bulk operations; read/write fraud alerts |
| Assets, presets, lookups | Read · Write assets, Delete assets; Read · Write presets; Read · Write lookups |
| Workflows | Read · Write workflows; Write workflow templates; Read audit events |
| AI | Generate AI fields, template, recommendations and workflows; Use AI analysis; Use AI assistant; Read customer questions |
| Administration | Read · Write users; Read · Write settings; Write license; Manage ERP connections; Read notifications |
License features#
Your license sets limits (users, assets, tags, barcodes, AI tokens, document storage…) and switches on optional features. Throughout this guide, features that need a license option are marked with a Licencia feature chip.
| Feature | What it unlocks |
|---|---|
| Bulk write | Multiple mode for writing tags and generating barcodes, Bulk operations, ERP connections |
| Update records | Editing product values after creation |
| Geolocation analytics | Country of each scan, Geo map, country rules in templates and fraud detection |
| Device info analytics | Device, brand, model and OS of each scan |
| Fraud detection | Fraud alerts, fraud settings, the "On fraud detected" workflow trigger |
| Workflows · Asset forms | Workflow builder and runs · forms on the verification page |
| AI · AI analysis · AI assistant · Customer AI | AI generators · questions over your data · the assistant in the admin panel · AI answers on the verification page and the Customer questions page |
| Product documents | Document library and documents on the verification page |
| Product lookup | Filling GS1 data from a GTIN when creating an asset |
| White-label branding | The Branding page: your own name, logos, colors and links |
| Mobile applications | The mobile app, sign-in by QR code, tag writing from a phone |
Your license may also restrict which carrier types (NTAG 424, NTAG 215, EM4425, Barcode) you can use. The License page shows your license status, dates, limits and current usage; ask your administrator which features are included.